Digital Expense Claims Made Simple
Transform traditional expense reporting into a streamlined digital process with automated workflows, mobile receipt capture, and real-time tracking.
Why Choose e-Claim?
Streamline your expense management process with powerful automation and mobile capabilities:
Paperless Submission
Eliminate manual forms and physical receipt handling
Anywhere Access
Submit claims and capture receipts on-the-go
Faster Processing
Automated workflows reduce approval times significantly
Policy Enforcement
Automatic compliance with company expense policies
Designed for Everyone in Your Organization
The e-Claim module serves different roles with tailored features and workflows.
Employees
Submit expense claims with mobile receipt capture, track approval status in real-time, and manage personal claim history.
- Mobile receipt photography
- Batch claim submissions
- Real-time status tracking
- Personal policy viewing
Managers
Approve or reject claims with detailed review tools, enforce policy compliance, and monitor team expense patterns.
- Multi-level approval workflows
- Policy violation alerts
- Team expense analytics
- Bulk approval actions
HR & Finance
Configure expense policies, generate comprehensive reports, conduct audits, and optimize claim processes.
- Policy configuration
- Advanced reporting
- Audit trail monitoring
- System administration
Mobile-First Claim Submission
Submit expenses anytime, anywhere with our intuitive mobile app designed for on-the-go professionals.
Receipt Capture
Photograph receipts instantly with auto-crop and enhancement
Quick Submit
File claims in under 2 minutes with pre-filled templates
Live Tracking
Monitor approval status with push notifications
- Offline Mode: Submit claims without internet, auto-sync when connected
- Batch Processing: Group multiple expenses from business trips
- Auto-Categorization: Smart suggestion of claim types based on receipt data
- Currency Support: Handle multiple currencies for international expenses
- Secure Storage: Encrypted receipt storage with automatic backup
Comprehensive Claim Types
Configure unlimited expense categories with custom rules, limits, and approval workflows tailored to your organization.
✈️ Travel Expenses
- Airfare & Transportation
- Hotel Accommodations
- Local Transportation
- Travel Insurance
- Visa & Travel Fees
🍽️ Meal Expenses
- Business Meals
- Client Entertainment
- Team Lunches
- Travel Meals
- Catering Services
🛠️ Other Expenses
- Office Supplies
- Professional Development
- Mobile Phone Expenses
- Equipment Purchases
- Subscription Services
Smart Approval Workflows
Flexible multi-level approval system that adapts to your organizational structure and claim policies.
Employee Submits
Claim with receipts via web or mobile app
Auto-Routing
System routes to appropriate approvers based on rules
Policy Check
Automatic compliance validation and flagging
Final Approval
Payment processing and employee notification
Advanced Workflow Features
- Conditional Routing: Different approvers based on amount, department, or type
- Parallel Processing: AND/OR conditions for complex approval chains
- Auto-Escalation: Automatic reassignment when approvers are unavailable
- Delegation Rules: Temporary approver assignment during leaves
Real-World Example
A multinational company uses tiered approvals:
- Team lead approves claims under ₱5,000
- Department head required for ₱5,000-₱20,000
- Finance director for claims over ₱20,000
- CEO approval needed for international travel
Flexible Policy Configuration
Define comprehensive expense policies with granular control over limits, requirements, and approvals.
| Claim Type | Daily Limit | Monthly Limit | Attachment Required | Approval Levels |
|---|---|---|---|---|
| Local Transportation | ₱2,000 | ₱15,000 | Yes (Receipt) | Team Lead |
| Business Meals | ₱3,000 | ₱20,000 | Yes (Receipt) | Dept Head + Finance |
| Office Supplies | No limit | ₱10,000 | Yes (Invoice) | Team Lead |
| Travel Accommodation | ₱8,000 | ₱50,000 | Yes (Booking) | Director Level |
| Training & Development | No limit | ₱25,000 | Yes (Certificate) | HR + Dept Head |
Industry Best Practices
Optimize your expense management process with proven strategies and guidelines.
👨💼 For Employees
- Submit claims within 2 weeks of expense
- Provide clear documentation and descriptions
- Group related expenses into batch claims
- Review claim limits before spending
- Keep personal copies of all receipts
- Use mobile app for instant submission
👔 For Approvers
- Review claims within 3 business days
- Verify receipts match claimed amounts
- Provide clear feedback when rejecting
- Escalate suspicious claims to finance
- Use bulk approval for multiple claims
- Monitor team expense patterns
🏢 For HR/Finance
- Regularly review and update claim policies
- Conduct quarterly audits of claim patterns
- Provide training for new employees
- Monitor approval turnaround times
- Analyze reports for policy improvements
- Communicate changes to all users
Ready to Streamline Your Expense Management?
Join hundreds of Philippine businesses using our digital claim system to save time and reduce costs.